Privacy Policy

Our website address is: https://ambassadeurfranco.org.

We are committed to protecting and respecting your privacy in compliance with the EU General Data Protection Regulation (GDPR). This policy explains how we collect, use, and protect your personal information. as well as the legal bases for processing your data. It applies when you engage with our services or visit our website at https://ambassadeurfranco.org.

If you have any questions about this Privacy Policy or wish to exercise any of your data rights, please contact us at admin@ambassadeurfranco.org.

1. No Data from Minors

We do not knowingly collect or process personal data from individuals under 18 years of age. By using our services, you confirm that you are at least 18 years old. If we learn that we have inadvertently collected data from a minor, we will delete it promptly.

2. Types of Personal Data We Collect

We only collect the personal data necessary to deliver our services effectively and comply with our contractual obligations:

• Identification Data: Full name, email address, phone number, and postal address.
• Educational/ Internship Data: Academic background, résumé/CV, and other details required for internship placements or study abroad applications.
• Technical Data: IP address, browser type, device information, and site usage logs (e.g., pages visited, time spent), typically collected via cookies, comments and photo uploaded.
• Cookies/Tracking Data: Non-essential cookies (analytics, marketing) that require your consent to operate, managed via our cookie banner or browser settings.

3. Legal Bases for Processing (GDPR)

We may rely on one or both of the following legal bases under the GDPR:

Contractual Necessity (Article 6(1)(b)):  

•   For processing required to provide our services—such as arranging internships, coordinating with host hotels, and facilitating study abroad applications.

Consent (Article 6(1)(a)):  

•   For certain activities not strictly necessary for service delivery, such as sending marketing newsletters or enabling non-essential cookies.  

4. How We Use Your Personal Data

• Service Delivery: Managing internship placements, coordinating with partner hotels/universities, and overseeing study abroad applications.
• Communication: Sending updates about your application or program, responding to inquiries, and notifying you of policy or service changes.
• Payments & Billing: We do not process any payment data. Processing fees securely through Stripe (PCI DSS-compliant), which handles all payment details.
• Website Functionality & Analytics: Using cookies and third-party analytics (with your consent for non-essential cookies) to enhance user experience and website performance.
• Marketing (if applicable): Sending promotional or marketing communications if you have provided consent. You can unsubscribe at any time.

5. Data TRANSFER and Third Parties

• Stripe for Payments: We rely on Stripe for secure payment processing. For data removal on Stripe, you may also contact Stripe directly.
• Partner Hotels and Universities: We share relevant data (e.g., name, academic details) only as required to facilitate your internship or study abroad program. Each partner has its own privacy policy and must comply with data protection laws.
• Data Server: Data transferred internationally (e.g., to servers located in India) will be protected in compliance with applicable data protection laws and subject to appropriate safeguards, such as standard contractual clauses.
• No other Routine Cross-Border Transfers: We do not regularly transfer personal data outside India or the EU/EEA for other purposes. Should transfers occur, we will ensure appropriate safeguards (e.g., standard contractual clauses) and inform you if required by law.

6. Retention of Your Data

• We retain your personal data for one (1) year after the completion of your internship or study abroad program, to address any inquiries or follow-up.
• After that period, we securely delete or anonymise your data, unless a longer retention is required by law or necessary to fulfil a contractual obligation.

7. Data Security and Breach Notification

• Security Measures: We protect your data with SSL/TLS encryption, secure servers, access controls, and periodic security reviews.
• Breach Notification: If we become aware of a personal data breach, we will notify the relevant supervisory authority within 72 hours if required under GDPR and notify you within 7 business days if the breach poses a high risk to your rights and freedoms.

8. Your Data Protection Rights

If you are in the EU/EEA, you may be entitled to:

• Access: You can request a copy of the personal data we hold about you.
• Rectification: You can request that we correct any inaccuracies in your personal data.
• Erasure: You can request that we delete your personal data, subject to our need to retain certain data for legal purposes.
• Restriction: You can request that we restrict the processing of your personal data under certain circumstances.
• Portability: You can request an exported file of the personal data we hold about you, including data you have provided to us.
• Objection: You can object to the processing of your personal data, including for direct marketing purposes.

To exercise these rights or request removal of your data, please email us at admin@ambassadeurfranco.org. We may verify your identity before fulfilling requests.

9. Payment and Billing (Stripe)

• Stripe’s Privacy Policy: Our payment processor, Stripe, is responsible for securely handling your payment data. Review Stripe’s Privacy Policy for further details.
• Data Removal Requests: For data stored by Stripe, you may also need to contact Stripe directly.
• PCI DSS Compliance: Stripe adheres to PCI DSS standards, ensuring secure handling of any payment information.

10. Contact Information

11. Updates to This Privacy Policy

We periodically review and update this Privacy Policy to reflect new legal requirements or changes to our operations. Substantial modifications will be communicated via email or a clear notice on our website. The latest version is always accessible at https://ambassadeurfranco.org.

By using our services or visiting our website, you acknowledge that you have read and understood this Privacy Policy.

If you have any questions, concerns, or requests regarding your personal data, please contact us at admin@ambassadeurfranco.org. We aim to process your data securely, responsibly, and in line with the GDPR.